Embedded Files
Did the 2024 Board Meet Transparency Requirements of the Open Meeting Statute and Beyond?
Don't take our word for it... Check out the records on TownSq and read the minutes. Don't listen to what they say they did; review their actions. We are providing you with hints on what to look for.
The problem is waste, a lack of attention to details and transparency, but not illegal activities.
Is This Transparency?
Annual Member Meeting and Election
No candidate forum notification was given before the elections, as in the past.
The incumbents were identified on the ballot even though no other group of candidates was running against them. This provided an unfair advantage for the incumbents. (In 2023, ACT and BoD were running as groups.)
Annual Meeting was not announced via USPS Mail as required by statute and precedence.
Poor pre-election documentation accompanied the election notice.
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Board Meetings
Violation - No proper notice of meetings. No board meeting signs on BLVD. No Newsletter.
No Zoom for those who can't attend meetings.
The community has no idea what is being voted on at each board meeting.
Meeting agendas don't contain enough information to determine what precisely will be discussed and potentially voted on.
Meeting minutes don't contain enough information to determine how money is being spent.
It takes at least two months before members learn about the board's decisions.
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Budget and Accounting
The 2025 budget was not submitted to homeowners before the HOA's Annual Meeting. Since the community's inception, this is the first time it has been neglected before seating a new board.
Limited to no financial reporting
Members don't know how money is being spent
The process of finding and contracting service providers is not transparent.
Money is being wasted on low priority projects.
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Operations
No erosion mitigation planning nor action for two years.
Using Facebook Groups instead of TownSq to share community information. (These social media groups include non-members.)
Closing requests on TownSq without completion or explanation.
Disorganized and sloppy work on the community platform TownSq.
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Please Review The Officially Reported
2024 Board's Motions from the published minutes
Board Meeting Motions Presented in 2024
(Compare these with money spent in the performance table below)
February 6, 2024
• Replacement of Cars and Coffee Signs: No motion.
• Dog Waste Station Proposal: Motion to seek a contract with Duty Calls for $3,146 per year plus bags; motion passed.
• Adjournment: Motion to adjourn by Dane Gilmore; passed.
February 20, 2024
• Approve Meeting Minutes: Motion to approve Nov 7, 2023, Nov 21, 2023, and Feb 6, 2024 minutes; passed.
• Review of Financial Statements: Motion to accept November 2023 financials and table December 2023 financials; passed.
• Architectural Committee: Motion to appoint Catherine Sharp and Emily King; passed.
• Land Management: Motion to accept Morning Star Landscaping proposal of $1,000/month for park maintenance; passed.
• Land Management: Motion to approve $900 proposal from Morning Star Landscaping for basin clean-up; passed.
• Unfinished Business: Motion to engage legal services with Carpenter Hazelwood for EDGAR letters; passed.
• New Business: Motion to delegate Eli Boyd as sole authority to validate compliance inspection results; passed.
• Adjournment: Motion to adjourn; passed.
March 21, 2024
• Approve Meeting Minutes: Motion to approve Feb 20, 2024 minutes; passed.
• Review of Financial Statements: Motion to accept Dec 2023 and Jan 2024 financials; passed.
• Park Tables: Motion to accept $6,000 bid for park tables and benches; passed.
• Debris Removal: Motion to accept contract with Morningstar for debris removal (not to exceed $5,000); passed.
• Sand Piles: Motion to allow volunteers to consolidate sand piles (not to exceed $3,000); passed.
• Adjournment: Motion to adjourn; passed.
April 25, 2024
• Approve Meeting Minutes: Motion to approve March 21, 2024 minutes; passed.
• Review of Financial Statements: Motion to accept Feb and March 2024 financials; passed.
• Insurance Renewal: Motion to accept renewal for $11,015 (General), $2,550 (Umbrella), and $3,381 (D&O); passed.
• Fence Repair: Motion to accept contract with Stanger’s Landscape and Masonry (not to exceed $3,200); passed.
• WLB SoW: Motion to accept contract with WLB (not to exceed $7,900); passed.
• Record Retention: Motion to accept Record Retention policy; passed.
• Drone Policy: Motion to accept Drone policy; passed.
• Adjournment: Motion to adjourn; passed.
May 22, 2024
• Approve Meeting Minutes: Motion to approve April 25, 2024 minutes; passed.
• Financials: Motion to move $155,550 from PPB Reserves to Merrill Lynch; passed.
• Land Management: Motion to approve $9,280 payment for work by Andy’s Irrigation; passed.
• Park Maintenance: Motion to approve $5,000 spending limit for Morningstar park mulch/gravel; passed.
• New Dog Waste Station: Motion to approve $1,500 spending limit for purchase/installation; passed.
• Board Vacancy: Motion to appoint Mr. Arturo Corral; passed.
• Officer Election: Motion to elect Mr. Arturo Corral as President; passed.
• Adjournment: Motion to adjourn; passed.
June 19, 2024
• Approve Meeting Minutes: Motion to approve May 22, 2024 minutes; passed.
• Review of Financial Statements: Motion to accept May 2024 financials; passed.
• Park Turf Remediation: Motion to approve Andy’s Irrigation bid (not to exceed $20,500); passed.
• Official Website: Motion to approve website designer (not to exceed $5,000); passed.
• Board Seats: Motion to reduce Board seats from seven to five; passed.
• Adjournment: Motion to adjourn; passed.
July 17, 2024
• Approve Meeting Minutes: Motion to approve June 19, 2024 minutes; passed.
• Review of Financial Statements: Motion to accept June 2024 financials; passed.
• Bicycle Rack: Motion to approve installation of signage/bike rack (not to exceed $1,000); passed.
• Park Lighting: Ratification of email vote to install solar lighting (not to exceed $1,500); passed.
• Adjournment: Motion to adjourn; passed.
August 21, 2024
• Approve Meeting Minutes: Motion to approve July 17, 2024 minutes; passed.
• Painting Bid: Motion to approve $5,996 painting bid; passed.
• Rock Replenishment: Motion to approve amount not to exceed $1,500 for rock/labor; passed.
• Adjournment: Motion to adjourn; passed.
September 19, 2024
• Approve Meeting Minutes: Motion to approve Aug 21, 2024 minutes; passed.
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Collection Policy: Motion to approve updated community collection policy; passed.
• New Treasurer: Motion to appoint Jim Philo; passed.
• Adjournment: Motion to adjourn; passed.
October 17, 2024
• Approve Meeting Minutes: Motion to approve Sept 19, 2024 minutes; passed.
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• 2025 Budget: Motion to approve 2025 Budget; passed.
• CPA Engagement: Motion to approve CPA Letter of Engagement; passed.
• Additional Seating: Motion to approve purchase of four tables (not to exceed $2,300); passed.
• Adjournment: Motion to adjourn; passed.
November 21, 2024
• Approve Meeting Minutes: Motion to approve Oct 17, 2024 minutes; passed.
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Drainage Repair: Motion to approve purchase of rock (not to exceed $1,500); passed.
• Basketball Court Light: Motion to approve installation of solar light (not to exceed $1,500); passed.
• Branding Logo: Motion to approve cost to develop a logo (not to exceed $1,500); passed.
• Adjournment: Motion to adjourn; passed.
Further Review of Their Performance
(compare with the above motions)
2024 Board Projects - Waste
Speedbump 20 ft from stop sign
Violation - Posted 2025 Annual Meeting Notice on TownSq.io...
The meeting was not properly noticed for homeowners who are not local.
Is this transparency? As of January 17, 2025 - Financials have not been posted since August 2024.
No Record of 2023 IRS Form 990 Filing... Has it been filed? No straight answer.
Transparency? No Audit or Compilation for 2023 Posted... Has it been completed? No straight answer.
Transparency? No Budget for 2025.
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