Embedded Files
2025 Board Meeting Videos & Minutes
2025 Estimated Shortfall to Reserves Budget is:
($533,595) likely worse (estimated only due to not having an actual interest earned on investments for 2025).
Reserve funds decreased by $320,795. Forecasted interest income $85.000. Budgeted reserve contribution $127,800. Adding all three gives us a total shortfall of $533,595. However, the landscaping is great!
Major Open Meeting Statute Violation for 2025
Total Operating Expenses: $574,689.56
Total Spending approved during open HOA meetings: $175,154.76
Minimum Expenses Not Approved in open HOA meetings: ($399,535.80)
2025 Documents Were Produced After January 2026
August 2025 Board Minutes Posted 1/7/2026
October 2025 Board Minutes Posted 4/2/2026
November 2025 Board Minutes Posted 4/2/2026
September 2025 Financials Posted 1/7/2026
October 2025 Financials Posted 1/7/2026
November 2025 Financials Posted 1/7/2026
December 2025 Financials Posted 3/16/2026
2024 Tax Return
Form 990 for 2024 is yet to be filed As of 4/3/2026
Form 990 for 2023 was filed 11/14/24
Please Review The Officially Reported
2025 Board's Motions from the published minutes
Board Meeting Motions Presented in 2025
(Compare these with the money spent in the performance table below)
February 20, 2025
• Approve Meeting Minutes: Motion to approve Nov 21, 2024 minutes; passed.
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Action In Lieu (AIL) Ratification: Motion to ratify vote for temporary speed bump installation ($800 budget); passed.
• Sidewalks: Motion to approve Precision Concrete Cutting’s $27,000 proposal; passed.
• Monument Gravel: Motion to approve Andy’s Irrigation $8,220 proposal; passed.
• Board Seat: Motion to appoint Stefawna Welch; passed.
• ARC Chair: Motion to appoint Stefawna Welch as ARC Chair; passed.
• ARC Committee: Motion to appoint committee members (Glenn Cascino, Kathie Philo, Cathryn Sharp, Emily Lenox, Don Morris, Jeff Thorpe); passed.
• Adjournment: Motion to adjourn; passed.
March 20, 2025
• Railing Painting: Motion to approve $27,500 bid; passed.
• Sidewalk Panels: Motion to approve Genuine’s $7,735.76 bid for panel replacement; passed.
• Crack Seal: Motion to approve Choice’s $40,500 bid; passed.
• Adjournment: Motion to adjourn; passed.
April 17, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve March 20, 2025 minutes; passed.
• Funds Transfer Ratification: Motion to ratify Action In Lieu vote to transfer $30,000 from reserve to operating account; passed.
• Asphalt: Motion to approve $18,922 Choice bid; passed.
• Sergeant-at-Arms: Motion to nominate Angela Frank; passed.
• Board Position: Motion to nominate Glenn Cascino; passed.
• Fence Damage: Motion to approve $9,694 ALCC bid; passed.
• Video Cameras: Motion to approve installation (not to exceed $3,000); passed.
• Adjournment: Motion to adjourn; passed.
May 15, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve April 17, 2025 minutes; passed.
• ARC Committee: Motion to nominate Mike Prillaman; passed.
• Recording Minutes Resolution: Motion to approve resolution regarding recording at meetings; passed.
• Adjournment: Motion to adjourn; passed.
June 19, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve May 15, 2025 minutes; passed.
• Parking Compliance: Motion to approve Vehicle Towing Policy; passed.
• Board/Officer Vacancies: Motions to nominate Manny Calvo for Board seat and Treasurer; passed.
• Vice President: Motion to nominate Stefawna Welch; passed.
• Funds Transfer Ratification: Motion to ratify Action In Lieu votes to transfer $70,040 and $29,960 from reserves to operating; passed.
• Adjournment: Motion to adjourn; passed.
August 21, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve June 19, 2025 minutes; passed
• License Plate Runs: Motion to approve $1,500 Blackhorse bid; passed
• Playground Repair: Motion to approve $2,791 bid for seats; passed
• Fund Ratification: Motion to ratify Action In Lieu votes to move funds from reserves; passed
• Adjournment: Motion to adjourn; passed
September 18, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve Aug 21, 2025 minutes; passed.
• Asphalt Project: Motion to approve Holbrook’s $8,000 bid; passed.
• Parking Committee: Motion to add a 60-day Parking Compliance Committee; passed.
• Adjournment: Motion to adjourn; passed.
October 16, 2025
• Delegation: Motion to delegate meeting facilitation to Associa; passed.
• Approve Meeting Minutes: Motion to approve Sept 18, 2025 minutes; passed.
• Park Irrigation: Motion to approve $10,392 bid from Genuine; passed.
• CPA Audit: Motion to approve audit as presented; passed.
• Adjournment: Motion to adjourn; passed.
November 20, 2025
• Delegation: Motion to delegate meeting facilitation to Salina with Associa; passed.
• Approve Meeting Minutes: Motion to approve Oct 16, 2025 minutes; passed.
• Action In Lieu Ratification (Signage): Motion to ratify $7,350 Steel Ranch USA bid; passed.
• Action In Lieu Ratification (Reseeding): Motion to ratify $4,450 Genuine Services bid; passed.
• Adjournment: Motion to adjourn; passed.
Total Operating Expenses: $574,689.56
Total Spending approved during open HOA meetings: $175,154.76
Minimum Expenses Not Approved in open HOA meetings: ($399,535.80) - Major Violation
Here are some Action Items assigned (Careful, these may be next)
Research and Development Tasks
Several members were assigned to research the feasibility of new community amenities:
• Pickleball Court: RS took the lead on gathering information regarding adding a court to the park.
• Sand Volleyball: MC was assigned to research the costs and requirements for a volleyball court.
• Walking Path: SW was tasked with researching a walking path around the park.
Question - Did the 2025 Board Meet Transparency Requirements of the Open Meeting Statute and Beyond?
Don't take our word for it... Check out the records on TownSq, listen to the meeting recordings, and read the minutes. Don't listen to what they say they did; review their actions. We are providing you with hints on what to look for and where to find it.
The problem is waste, a lack of attention to details and transparency, but not illegal activities. We are guiding you on what to look for... The rest is up to you.
Don't sit on the sidelines and not do your homework.
If you do, expect to pay special assessments. You have been advised... You have been warned.
Great Job on the Monument Area
Congratulations to the board for a job well done. Much appreciated!
By Saddlebrook Blvd
By Eagle Heights
So, Why Do We Need Two Additional Monuments
At a price tag of $20,000, without a plan, and with no member input on the plan.
4/19/25 Parking on Field
We paid to fix broken irrigation pipes... The board decided to park on the field again, and again, and again. 🤪
We replaced the irrigation system and pipes twice this year.
Management Company & Board Performance
Management Company & Board Performance
None of our meetings are noticed on our TownSq Events Calendar.
When set up correctly, the system sends out notifications of meetings to all members using the system. Why is it not being used?
No signs on Eagle Crest Ranch Blvd, no automatic notifications. No member participation.
However, they send notifications for every other insignificant announcement they wish to receive maximum attention for.
Example of a Transparent Board - 2022
All board and committee meetings were announced. Still available on TownSq.io
Most boards feel like this 2025 board... The most inconvenient thing is keeping homeowners informed and involved.
The best way to handle them is to keep them in the dark. However, transparency supports statutes and homeowner rights.
Here are your rights as Homeowners (members) and the responsibilities of the board: https://www.azleg.gov/viewdocument/?docName=https://www.azleg.gov/ars/33/01804.htm
33-1804. A-5-D. Notwithstanding any provision in the declaration, bylaws or other community documents, for meetings of the board of directors that are held after the termination of declarant control of the association, notice to members of meetings of the board of directors and meeting agendas shall be given at least forty-eight hours in advance of the meeting by newsletter, conspicuous posting or any other reasonable means as determined by the board of directors.
4. Any quorum of the board of directors that meets informally to discuss association business, including workshops, shall comply with the open meeting and notice provisions of this section without regard to whether the board votes or takes any action on any matter at that informal meeting. (Note: If a quorum of the board (3 members) meets, virtually or in person, the meeting must be noticed to homeowners at least 48 hours in advance.)
In 2025 - No Newsletter... No Signs... No Calendar Entry
A significant portion of members are not on TownSq. The meeting was buried and not conspicuous. While most events are widely promoted on the website and TownSq calendar of events, this meeting was not.
MOST MEETINGS OF THE BOARD SINCE 2023 WERE IN VIOLATION OF THE STATUTE. THIS INCLUDES THE MEETINGS WHICH WERE CALLED EMERGENCY MEETINGS.
Management Company & Board Performance... Continued
As of January 1, 2026
We have no idea what our current financial position is. We only have financials until the end of August.
Are you sure that it's wise to vote for the INCUMBENTS?
Today is January 1, 2026, and we don't have financials for September, October, November, and December. Why?
Does the management company and board not understand our Financial Fiduciary or investment company's financial reports?
This is a key reason why the 2022 Board of Directors fired the management company. However, the unwise 2023 Board rehired them. 30 minutes after the election, and in violation of open meeting statutes. Thanks, 2023 Board... This is the outcome of your unwise decision-making process! Running a board involves more than landscaping.
UPDATE - Today is January 7, 2026
The management company and board finally decided to post the financials to the end of November 2025. We still don't have the end-of-year data.
Are you sure that it's wise to vote for the INCUMBENTS?
This is a key reason why the 2022 Board of Directors fired the management company. However, the unwise 2023 Board rehired them. 30 minutes after the election, and in violation of open meeting statutes. Thanks, 2023 Board... This is the outcome of your unwise decision-making process! Running a board involves more than landscaping.
Management Company & Board Performance... Continued
As of As of January 1, 2026
The 990 Tax Return has not been filed or has not been posted in a timely manner.
Are you sure that it's wise to vote for the INCUMBENTS?
Management Company & Board Performance... Continued
As of January 1, 2026
Where are all of the Board Meeting Agendas for 2025?
Are you sure that it's wise to vote for the INCUMBENTS?
UPDATE - Today is January 7, 2026
The management company and board finally decided to post the agendas to the end of November 2025. We are still missing the April Agenda.
Are you sure that it's wise to vote for the INCUMBENTS?
Management Company & Board Performance... Continued
As of January 1, 2026
We don't have Board Meeting Minutes after September 2025. The meeting minutes for January, April, October, and November are all missing. Furthermore, the filing system is a mess...
Are you sure that it's wise to vote for the INCUMBENTS?
Management Company & Board Performance... Continued
As of January 1, 2026
Where can we find the 2025 Board's committee meeting minutes and agendas? By statute, all meetings should be announced and notified to members.
See an example of a proper listing of committee agendas below.
Are you sure that it's wise to vote for the INCUMBENTS?
Questions:
Comparing agendas below, which does a better job of telling you what will happen at the board meeting?
Which agenda does a better job of informing people who can't attend the meeting in person and who may need accommodations?
Have you wondered why the board doesn't take the time to discuss much of anything during board meetings?
2025 Board Agenda
2022 Board Agenda
Do you believe that this is Transparency?
Board Meetings
Violation - No proper notice of meetings. No board meeting signs on BLVD. No Newsletter.
[If you are not on TownSq, you are not receiving notices and agendas]
[If you aren't able to physically attend the meetings - That's just too bad]u
No Zoom for those who can't attend meetings and have asked for accommodations.
The community has no idea what is being voted on at each board meeting.
Meeting agendas don't contain enough information to determine what precisely will be discussed and potentially voted on.
Associa and the Board continue to violate statutes.
Operations
No erosion mitigation published execution plan for the work being done.
No erosion published mitigation budget. (Or is the board comingling accounts by collapsing general ledger accounts.)
Using Facebook Groups instead of TownSq to share community information. (These include non-members.)
They allow people to post anonymously when attacking other members.
By doing so, they mute opposing voices.
Closing requests on TownSq without completion or explanation.
Disorganized and sloppy work on the community platform TownSq.
The management company is not supporting continuity from board to board. (Why? The less the board knows, the more power they have.)
There is more to running our HOA (a 501 (c) (4) non-profit corporation) than just landscaping.
The landscaping looks good; the rest needs improvement.
Further Review of Their Performance
(compare with the above motions)
Problem - Selective Enforcement of CC&Rs
Note: We will discuss this issue in future versions of the website.
June 2025 Vehicle Towing Violation Policy
Have you seen any improvements? People park wherever they want, whenever they want.
What is the purpose of our CC&Rs and policies if they are not enforced?
Board Keeping Members in the Dark - Especially For Erosion Mitigation
The January Rains Continue to Erode the Hills. We Decided Not to Record the Impact. But Suggest That You Take a Look. Invite Us To Join You...
4/29/25 11:23 pm Erosion Meeting not posted in Events Calendar
While everything else is posted, why not this meeting?
Answer - They don't want all homeowners to know what is going on, as they may receive pushback.
Erosion Informational Meeting Announced But Not Promoted
Find the information buried in TownSq. Look under April 11th announcements.
2025 Board Issuing No-Bid Contracts to Landscapers for Erosion Mitigation and Landscaping Projects - Billed per person per hour
2022 Landscape Scope of Work
Developed the scope of work document to set the contract expectations
2024 & 2025 Landscape Scope of Work
What are your thoughts about the Scope of Work and an hourly contract?
The board is spending money on annual cleanup and band-aid projects near the channels (bottom), instead of addressing the issue from the top down.
The '22 Board Handed the WLB Report to '23, '24, and '25 Boards
All decided to do their own thing...
Nothing was done according to the plan that we received from the engineering company. The 2025 Board informed the engineering company of our plans. They asked for their opinions on our current board's plans. (No salesperson will say no to a customer.)
Erosion Exists - Use Areas 1 & 2 as test sites
Start from the top by replacing the failed natural swale with shotcrete channels (not rocks, which will allow runoff water to continue creating headcuts and erosion) with a single or multiple channels based on the volume of water and the height of the hill. We should also replace some of the failed wattles. This will resolve the issues in areas 1 & 2 if done by professionals, NOT LANDSCAPERS.
Video of Priority Zones 1 and 2 for Erosion Mitigation
on 2-24-25
Nothing has been done other than wasting our money and time cleaning channels
Video of Priority Zone 1 for Erosion Mitigation on 08-16-25
Priority 1 Zone - Old Arena (South end only)
The Board thinks that this is all you need to see...
Interesting timing.
The Board Presents
Dec 26, 2025 10:13 pm
Running Roses Erosion Update
There are a number of projects within the area of erosion mediation for Running Roses - the current project is to protect the integrity of the spillways - over time - water runoff has exposed the sides of the spillways putting at risk the stability of the current structures - the pictures below show one spillway with an affected area and on the other side current work to stabilize the spillway - all spillways will be addressed in order to move them to "monitor and maintenance" - once the spillways are completed - the erosion "scars" on the slopes will be addressed next...our commitment is to get the entire area of Running Roses to "monitor & maintenance"
Video of Priority Zones 1 and 2 for Erosion Mitigation
on 12-26-25
Priority 1 Zone - Old Arena
We believe otherwise... The rest of the story
on 12-26-25
Priority 2 Zone - Running Roses
Our Money is Spent on Unnecessary Signs, $1,500 Logo, and $5,000 Website...
Past Boards Posted Meeting Signs... Why not this board?
In support of open meeting statute?
Jan 1, 2026 - Congratulations to the Board... Thank you!
Purchased (Donated) a Meeting Sign for a Critical Meeting.
Thank you for the positive response!🎉
Our Landscapers are Cleaning non-HOA Properties Under Contract and adding plants.
Is this part of the budget or contract?
Wondering Why?
Do landscapers know what they are doing?
Who is working in our community?
Do landscapers know what they are doing?
2025 Board - No Formal Candidate Forum
Self Serving
Meet and Greet is not a Candidates Forum
No candidate forum notification was given before the elections, as in the past.
Are you sure that it's wise to vote for the INCUMBENTS?
TownSq.io File System Should be Set as Year, Month, and Day
Associa's Document Organization
1 (month), 2 (day), 3 (year)
It's hard to find what you're looking for on TownSq.
'22 Board's Document Organization
1 (year), 2 (month), 3 (day)
Easy to find what you're looking for on TownSq.
Is the 4th of July Not Worthy of Celebration?
Independence Day Celebration?
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